Features
Fixed Asset Management,
Feature by Feature
Daily depreciation, seven report types, ready-to-post journal entries, role-based access, and a full audit trail — the complete list, in detail.
The Core Engine
Daily Depreciation —
To the Exact Day
Most tools round to the nearest month. faManager counts the actual days — from acquisition date to your report end date — using exact day arithmetic.
On a $500,000 asset portfolio, monthly rounding can accumulate hundreds of dollars in discrepancies per year. Those discrepancies compound. faManager eliminates them at the source.
You can also run reports for any arbitrary date range — mid-month, mid-quarter, it doesn't matter. Your report reflects exactly what depreciated through that date, not a prorated approximation.
- Daily Straight-Line depreciation
- Daily Declining Balance depreciation
- No Amortization option (land, art, held-for-sale)
- Residual value capping — assets stop at their floor, automatically
- Legacy asset import — bring in prior NBV and calculate forward from there
Exact Day Counts
Depreciation calculated using precise date arithmetic — not monthly periods, not annual rates divided by 12.
Any Date Range
Run a report for March 7 through October 19. faManager handles it without any special configuration.
Residual Value Capping
Set a salvage value on any asset. Depreciation stops there — no negative book values, no manual monitoring.
Period-Aware Calculations
Each report shows opening balance, current-period depreciation, and closing balance — all calculated to the day.
Acquisition Cost × (Annual Rate ÷ 365)
Same amount every day. Clean, predictable, and accurate to the cent.
NBV × (Annual Rate ÷ 365) per day
Each day recalculates from the prior day's ending balance. Heavier depreciation up front, tapering over time.
Asset Management
Everything from Day One to Disposal
Track the full lifecycle of every asset. Add it, edit it, copy it, split it, and when the time comes, dispose of it — with a proper journal entry generated automatically.
Full Asset Lifecycle
Create, edit, copy, split, dispose, and undo disposal. Every action is logged to the audit trail.
Categories with GL Codes
Assign depreciation defaults and GL account codes at the category level. Assets inherit them — you can override per asset.
Locations & Divisions
Organize assets by physical location or organizational division. Filter and report by location in any report.
Custom Fields
Add your own fields to any asset — text, date, number, checkbox, or dropdown — configured per company. The number of fields available scales with your plan.
Parent-Child Relationships
Link related assets together. Reports can roll up child assets under their parent with subtotals.
Asset Split
Divide one asset into multiple with proportional cost allocation. Preserves the acquisition date and depreciation method.
Notes & Attachments
Attach images, invoices, and documents to any asset. Add timestamped notes visible in the asset's history.
Quick Search
Find any asset by FA number, description, or serial number from anywhere in the app. Results appear as you type.
Reporting
Seven Report Types, Any Date Range
faManager includes the seven report types that auditors and accountants actually ask for — not a long list of reports that mostly duplicate each other.
Every report runs on any date range you specify. Filter by category, location, status, or custom fields. Sort by any column. Export to CSV or PDF immediately.
Summary Report
All active assets with acquisition cost, accumulated depreciation, and net book value as of your report date. The standard schedule of fixed assets.
Detailed Report
Everything in the Summary plus acquisition date, depreciation method, rate, location, category GL codes, and your custom fields.
Additions Report
Assets acquired during the report period — the standard schedule used for year-end and audit review.
Disposals Report
Assets disposed during the period with proceeds, accumulated depreciation, net book value, and gain or loss on disposal.
Market Value Report
Compares net book value against market or replacement value you enter per asset. Useful for insurance reviews.
Location / Division Report
Assets grouped by location with subtotals per location. Useful when assets are spread across multiple sites.
Parent-Child Report
Assets grouped by parent with child assets nested beneath. Subtotals roll up to the parent level.
Periodic Depreciation Entries
DR Depreciation Expense, CR Accumulated Depreciation — grouped by category with the GL codes you assigned. Run monthly, quarterly, or for any custom period.
Disposal Entries
DR Accumulated Depreciation, CR Asset Cost, DR/CR Gain or Loss on Disposal — calculated automatically from disposal date and proceeds.
GL Code Grouping
Entries are grouped by category and GL code, ready to post to your general ledger without any manual reorganization.
Export Ready
Export journal entries to CSV or PDF. The format mirrors what your accountant expects to see.
Journal Entries
From Assets to General Ledger in Minutes
faManager generates journal entries for both periodic depreciation and disposals. You choose the period, review the entries, and export them — no manual calculation required.
Because faManager calculates depreciation to the exact day, the figures in your journal entries match your asset schedule to the cent. No reconciliation step needed.
Disposal entries calculate gain or loss automatically based on the disposal proceeds you enter and the accumulated depreciation at the disposal date.
Data Isolation & Access
One Company Never Sees Another's Data
Every company's data is fully isolated — assets, categories, locations, settings, and users. Invite your accountant or bookkeeper with their own login and role. Accounting firms managing multiple clients get multi-company access on the Firm plan.
Separate by Company
Every company has its own asset register, categories, locations, settings, and user list. Nothing bleeds between them.
Role-Based Access
Assign each user a specific role — Viewer, Editor, Admin, or Owner. Control exactly who can create, edit, dispose, or manage settings.
Firm Multi-Company
Accounting firms on the Firm plan manage multiple client companies from one dashboard — with instant switching and per-client billing.
No Cross-Company Leakage
Every database query is scoped to the active company. There is no path for one company's data to appear in another.
Per-Company Settings
Fiscal year dates, company profile, and custom field labels are configured independently per company.
Invitation System
Invite colleagues or clients by email. They choose their own password — you choose their role.
What each role can do
| Capability | Viewer | Editor | Admin | Owner |
|---|---|---|---|---|
| View assets and run reports | ||||
| Create and edit assets | ||||
| Copy and split assets | ||||
| Generate journal entries | ||||
| Dispose assets | ||||
| Manage categories and locations | ||||
| Invite and manage users | ||||
| Manage billing |
Security & Compliance
How Your Data Is Protected
AES-256-GCM encryption at the application level, TOTP two-factor authentication, server-side role checks on every request, and hosting that never leaves Canada.
Two-Factor Authentication
TOTP-based 2FA compatible with Google Authenticator, Authy, and any standard authenticator app. Backup codes included.
AES-256-GCM Encryption
Sensitive data is encrypted at the application level before it reaches the database. Keys are stored separately from data.
Canadian Data Residency
All data is stored on servers in Canada. No cross-border transfer of your financial records.
PIPEDA Compliant
Data collection and handling follows the requirements of Canada's Personal Information Protection and Electronic Documents Act.
Full Audit Trail
Every action — create, edit, dispose, login — is logged with the user's name, timestamp, and the company context. Immutable records.
Role-Based Permissions
Four company roles with granular capability checks. Users only see and do what their role allows — enforced server-side on every request.
Session Idle Timeout
Sessions expire after inactivity. A warning appears before timeout so users aren't caught off guard mid-task.
Rate Limiting
Login attempts and registration are rate-limited per IP. Brute force attempts are blocked before they gain traction.
See the Difference a Day Makes
Try our free depreciation calculator or start your 14-day trial. No credit card required.
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